Last Updated: September 1, 2025

Scholarix Inc. (“Scholarix,” “we,” “us,” or “our”) respects your privacy and wants you to feel confident in how we handle your personal information.

This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our websites, platforms, and related products and services (collectively, the “Services”).

This Policy is designed to comply with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws. By using the Services after the effective date above, you agree to this Policy.

What this Policy Covers

Everything we do with your information serves a purpose connected to student guidance and placement, as well as supporting services that make the international study journey easier.

This Policy explains:

• What we collect: Personal information collected directly, from partners/third parties, and automatically through cookies or similar technologies.

• Why and how we use it: Purposes including program matching and service delivery.

• Your rights and choices: Access, correction, deletion, opt-outs, and how to contact us or regulators.

1) What Information We Collect

A. Information You Provide

• Account and profile details: Name, email, phone, mailing address, date of birth, IDs, etc.

• Sensitive information: Racial/ethnic origin, beliefs, biometric or location data (only if required by institutions and with consent).

• Application materials: Academic history, transcripts, test scores, resumes, references, statements of purpose.

• Financial information: Payment details, proof of funds, bank information, transaction history.

• Health information: Only when required (e.g., vaccination records).

• Communications: Emails, chats, forms, and support interactions.

• Feedback & engagement: Surveys, testimonials, contest entries.

• Professional/employment info: For career support or job applications.

• Additional services: Language testing, visa support, student loans, banking, accommodation, etc.

B. Information Collected Automatically

• Usage data: Pages viewed, links clicked, documents uploaded, applications submitted, activity logs.

• Device & technical data: Browser, OS, IP address, device IDs, cookies, pixels, log files.

• Approximate location data: To tailor program options and meet compliance.

C. Information from Third Parties

• Partners & affiliates: Education counselors, payment processors, financial institutions, fraud-prevention vendors, etc.

• Linked services: Data from accounts you choose to connect (e.g., Google).

2) How We Use Your Information

• Account management & identity verification

• Student guidance & operations (program matching, application management, reporting, analytics)

• Personalization (recommendations, user experience optimization)

• Safety & security (fraud detection, platform integrity)

• Service improvement & research (debugging, anonymized data analysis, AI tools)

• Transactions & payments (processing, invoices, receipts)

• Communications & marketing (service updates, optional promotions/surveys)

• Compliance & enforcement (legal obligations, rights protection)

• Employment opportunities (recruitment, HR purposes)

Legal bases and consent (PIPEDA): Scholarix collects, uses, and discloses data with your consent—express or implied. Consent may be withdrawn at any time, subject to legal/contractual restrictions.

3) Sharing Your Information

• Educational institutions: Application processing with authorization.

• Optional services providers: Banks, loan providers, testing organizations, accommodation, etc.

• Service providers: IT hosting, cloud, analytics, security, payments.

• Research & innovation: De-identified/aggregated data only.

• Legal & corporate events: Compliance, safety, mergers/acquisitions.

Note: Scholarix does not sell your personal information.

4) Storing Personal Information

• Retention: Kept as long as needed for services, applications, and compliance.

• Cross-border transfers: Data may be processed in Canada, U.S., or other countries, with safeguards (e.g., contractual clauses).

5) Security

• Safeguards: Administrative, technical, and physical protection measures.

• Vendor risk management: Contracts and security reviews.

• Incident response: Investigation and notification procedures.

6) Cookies & Similar Technologies

Used for personalization, analytics, and marketing. Preferences can be managed in browser settings.
See our Cookie Policy ([Insert URL]).

7) Your Rights & Choices

Depending on jurisdiction, you may:

• Access, correct, or delete personal data.

• Restrict/opt-out of certain processing.

• Port data (where required).

• Withdraw consent at any time.

• Opt out of marketing communications.

8) PIPEDA Principles at Scholarix

• Accountability

• Identifying purposes

• Consent

• Limiting collection, use, disclosure, retention

• Accuracy

• Safeguards

• Openness

• Individual access

• Challenging compliance

9) Automated Decision-Making

Used only for limited tasks (e.g., validation, recommendations). Significant decisions always include human review when required.

10) Children’s Privacy

Services intended for individuals of legal age or with parental/guardian consent. Data from minors without consent will be deleted.

11) Third-Party Links

Scholarix is not responsible for external privacy practices. Review third-party policies before sharing personal data.

12) Changes to this Policy

We may update this Policy as needed. If changes materially affect rights, we will provide additional notice.

13) Contact Us

Privacy Officer
Scholarix Inc.
306 – 4789 Yonge Street,
Toronto, ON, Canada – M2N 0G3
📧 [privacy@scholarix.ca]
🌐 [https://scholarix.ca]